COVID-19 Catering Updates
Thank you for considering Berkeley Events & Conferences. Please note that at this time, due to the COVID-19 pandemic, we are not scheduling any no new catering orders.
As we collectively respond to the COVID-19 pandemic, our top priorities are the wellbeing of our guests and employees, sanitation, and quality service. UC Berkeley Events & Conferences will follow the guidelines set by campus and county public health officials. As a result of the latest mandate by City of Berkeley and campus, all events and gatherings are cancelled until further notice. No new catering orders may be scheduled at this time. All catering/catering to-go orders previously scheduled during this period are being postponed or cancelled; our catering team will follow up directly with our customers about logistics.
To assist your planning efforts, we have prepared the following Frequently Asked Questions. Answers will be updated when new information becomes available.
Our team will continue to work with all of our customers to provide the latest information and to assess options as we move forward. The facts related to COVID-19 are changing rapidly, so please check this page for UC Berkeley campus updates.
Take Home Family Meals
No matter what’s changed on campus, our catering services can still make delicious meals a part of your day.
We now offer take-home meals to faculty and staff working on campus – a convenient weeknight option. Pick up delectable main dishes, sides and desserts, each serving 4-6 people. Or, pick out a 16” pizza with hand-stretched dough.
Each selection meets the level of excellence we are known for. These heat-and-serve, homestyle feasts take meal prep and stress off your plate. Non-contact pick-up is just one of the extra precautions we are taking with food preparation to serve you during this time.
Meals will be available for pickup from 4–7 p.m. (11 a.m.–7 p.m. for pizzas) Monday through Friday at Clark Kerr Kitchen.
Make it a Berkeley event with our culinary expertise and excellent service. Whether planning for a simple coffee break, meeting, or an elegantly served reception, we will cater to your taste. Our catering event coordinator will create a custom proposal to suit your budget requirements, event needs, and individual preferences. We will manage your event from the initial planning stage through final billing. All aspects of your event will be considered to ensure maximum success and guest satisfaction: a seasonal menu made from local ingredients, beverage selections, linens, china, and decor.
For a convenient To-Go food option with delivery available on campus, we partner with Ladle & Leaf to bring almost twenty years of experience providing healthy, sustainable, delicious food to you. Place your order online to have food dropped off at your meeting space.
If you would like to order a hot buffet style meal, reception catering, or catering with an alcohol bar setup, we’re happy to connect you with a sales coordinator to make it happen. Please fill out our “Plan your event” inquiry form and we will be in touch to work out the details and provide a cost estimate.
Summer conference guests at UC Berkeley enjoy meals served in our residential dining facilities as part of their package plan. We will arrange your dining facility to be near your meeting and sleeping accommodations when available.
Each of our residential dining locations has its own executive chef and registered dietician, who create seasonal menus based on guest input. In addition, vegetarian, vegan, and heart-smart selections are always offered.
A portion of every Peet’s coffee purchase you make through Berkeley Events and Conferences goes to support UC Berkeley student programs, such as scholarships and grants, sustainability programs, and other student life resources and services. Visit the Peet’s partner page to learn more.
To-Go Delivery & Minimum Order
Regular delivery is Monday through Friday, 7am – 4pm. We will deliver within 30 minutes prior to the event start time, depending on your location. Minimum order for delivery is $150 per order. Weekday deliveries after 4pm and weekend deliveries are available for orders over $500 per order. Orders can also be picked up from CKC Kitchen.
For university clients: a chart-string is required to place an order online; final charges will be billed to the chart-string provided.
For non-university clients: credit cards are accepted. Cashier’s Office will contact you to complete the transaction.
To avoid a cancellation fee, order must be cancelled by 12pm (2) business days before the order. Orders cancelled less than 48 hours prior to delivery will be charged 50%. Same day cancellation will be charged 100%.
Please note that a final guaranteed guest count is required (7) days prior to the event date. If a final guarantee number is not provided by the due date, the last estimated number will be used as the guarantee. The client is financially responsible for 100% of the final guarantee number or the actual number of guests served, whichever is greater. Changes made after the guarantee date will be assessed a late fee.
Food and Beverage
Menus must be submitted to your event sales coordinator a minimum of (30) days prior to your event. Late submissions and/or menu changes made after confirmation may incur additional fees.
Please note, we are a facility that uses all nuts, wheat, dairy, egg, etc. While we take food allergens and necessary accommodations seriously, we cannot guarantee all products are free of trace amounts of these items.
Removal of food and beverages (other than boxed lunches) is prohibited due to public health and safety guidelines set forth by the Office of Environment, Health & Safety. A service fee will be applied for food and beverages not provided by Events and Conferences.
Alcoholic Beverage Service: When alcoholic beverages are served, a non-alcoholic beverage must also be provided. Alcoholic beverages may only be consumed in the location designated for the event and the client is responsible for the conduct of all guests. A variety of bar packages are available, please contact your event sales coordinator to discuss.
University clients can make payments in the form of interdepartmental charge and services provided are not subject to sales tax. Payment can be emailed to Events and Conferences at firstname.lastname@example.org. A chart-string is required to book a space, and all final charges will be billed to the chart-string provided. Clients not using a university departmental account can make payments in the form of cash, credit card or check payable to “UC Regents.” Payments should be mailed to: Cashier’s Office, 2610 Channing Way, Berkeley, CA 94720-2272.
Sales Tax, Administrative Fees, Service Charge
University departments are exempt from California State sales tax. California State and local taxes are added to purchases on non-University accounts. Current Alameda County sales tax is 9.25%. An administrative fee will be assessed and added to the final bill for the following services: coordination services, rental equipment, specialty china, linens and floral arrangements, labor charges, late submissions and last minute changes.
Service charge on food & beverages will be assessed and added to final invoice for non-campus clients.
Invoicing: An Event Quote will be provided with the Banquet Event Order (BEO) confirmation. The balance of the total estimated cost is due (3) days prior to the event or on the day of the event. Other miscellaneous and incidental charges are due within (14) days of sending of the final invoice. Prices are subject to change without advance written notice if market prices, beyond our control, should fluctuate.
All listed prices are subject to change without notice. Administrative fees, sales and unrelated business income tax will be charged when applicable. Administrative fees will apply to any services that are not directly catering-related, such as floral arrangements, etc. Sales tax applies to all services except for linens, floral arrangements and AV equipment. Current sales tax is 9.25%. Please note: In keeping with University policies, Events and Conferences employees may not accept gratuities.