Thank you for considering UC Berkeley Events & Conferences for your next conference or event. 

As we collectively respond to the COVID-19 pandemic, our top priorities are the wellbeing of our guests and employees, sanitation, and quality service. UC Berkeley Events & Conferences will follow the guidelines set by campus and county public health officials. As a result of the latest mandate by City of Berkeley and campus, all events and gatherings are canceled until further notice.

To assist your planning efforts, we have prepared the following Frequently Asked Questions.  Answers will be updated when new information becomes available.

Summer Conferences

Will I get a refund for my cancelled conference due to COVID-19? We can either apply your deposit to next year’s conference or issue a refund. 

How long will it take to receive my refund? Generally, it will take between 6-8 weeks.

How will I receive my refund? Your deposit will be refunded to you in the manner it was received.  If you have paid by check, then you will receive the refund by check.

Can I apply my deposit to a future date if COVID-19 related cancellation is necessary? Yes, you can apply the deposit to the following year’s conference.

Will you allow international visitors on campus?  Are there any travel restrictions from the continental US? It is too early to tell for summer 2021.  We will be following county and campus guidelines when they become available.

Will my conference attendees be required to stay in cohorts or groups? It is too early to tell for summer 2021.  We will be following county and campus guidelines when they become available.

Will I be required to provide personal protective equipment (PPE) to all of my attendees? Currently, per the City of Berkeley’s mandate, face coverings are required in public areas including the university campus.

What measures are you taking to help reduce the spread of germs during a conference? The wellbeing of our guests and staff remain our top priority. Currently, we are taking the following steps to help reduce the spread of germs during a conference or event:

Staff

  • Before working an event, staff members will complete a  health self-assessment.
  • Staff will be required to complete a training on new processes that will be in place to help reduce the spread of COVID-19 germs.
  • Staff will use appropriate PPE as required by county and campus health officials.

Housing

  • Bedrooms are thoroughly cleaned and disinfected after each stay.
  • Each bed covering and pillow are replaced and disinfected after each stay.
  • Increased frequency of cleaning and disinfecting of bathrooms, common areas, and high touch  surfaces such as elevator buttons.
  • Front desk hours will be reduced and/or protective barriers will be installed. 
  • A minimum of 2 nights between one group’s departure and the next group’s arrival.
  • Single occupancy rooms for guests may be required, depending on public health guidance.
  • Hand sanitizing stations will be positioned by building entrances.

Dining

  • Any in-person dining will follow physical distancing guidelines set forth by public health officials.
  • Increased frequency of cleaning of high touch surfaces.
  • Self-service stations will be discontinued, and guests are welcome to take their meals to go.
  • A limited number of guests will be allowed inside dining halls at one time, based on county and campus guidelines.

Year-round Events & Catering

When will I be able to book an in-person event? We are following county and campus public health guidance related to hosting events. As a result of the latest mandate by City of Berkeley and campus, all events and gatherings are canceled until further notice. The campus will develop operational protocol and we will update this when more information becomes available.

Once it is possible to book an in-person event, will there be a guest count limit my event will need to follow? A guest count limit is a possibility. We will be following the event guidelines set forth by county and campus health officials.

Can I apply my event deposit to a future date if COVID-19 related cancellation is necessary? Yes, you can apply the deposit to the following year’s event.

Will you allow international visitors on campus?  Are there any travel restrictions from the continental US? It is too early to tell for summer 2021.  We will follow county and campus guidelines when they become available.  

Will my event attendees be required to stay in cohorts or groups, or observe physical distancing? We will follow county and campus guidelines when they become available.  The need to follow physical distancing at an event is highly likely.

Will all of my guests be required to use personal protective equipment (PPE)? Yes, your guests will need to use PPE in accordance with campus guidelines. Currently, per the City of Berkeley’s mandate, face coverings are required in public areas including the university campus. An attendee list prior to your event is required.

Will I be required to provide personal protective equipment (PPE) to all of my guests? You are responsible for ensuring that your guests have and use any required PPE. Currently, per the City of Berkeley’s mandate, face coverings are required in public areas including the university campus. An attendee list prior to your event is required.

What measures are you taking to help reduce the spread of germs during an event? The wellbeing of our guests and staff remain our top priority. We are taking the following steps:

  • Before working an event, staff members will complete a health self -assessment.
  • Staff will be required to complete a training on new processes that will be in place to help reduce the spread of COVID-19 germs during an event.
  • Staff will use appropriate PPE for their role as required by county and campus health officials.
  • A reduced venue capacity/occupancy limit is in place to meet public health requirements.
  • Signage will indicate physical distancing requirements.
  • Traffic flow of attendees and staff will be directed avoid cross-contamination.
  • Windows and doors will remain open when possible.
  • High touch areas will be cleaned and disinfected with increased frequency.
  • Self-service buffets and/or meal service will be replaced with served buffets or individually packaged meals.
  • Hand sanitizing stations will be available at building entrances.